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Managing Your Print Environment With SumnerOne

Posted by Janice Moore on Dec 4, 2018 11:00:00 AM

Managing-Office-Paper-UsageAs much as we would all like to have a paperless office environment, realistically, it just isn't possible. The need to print is inevitable and you want to make sure you're doing your part to be as efficient as possible. Most don’t give it a second thought but printing habits can have a large impact on your budget, productivity, and the environment and how it affects your bottom line. However, there is a solution available that can help solve the mystery! Managed Print Services (MPS) helps offices get control of their printing cost and habits by identifying the costs associated with what your printing and helping you to identify ways to manage your printer fleet more efficiently. SumnerOne offers an all-encompassing managed print services solution and our goal is to make managing your printer fleet easier than ever. We understand the battle of trying to cut back on lengthy and costly processes, that's why we offer the solution that can manage both effectively.

Uncovering the True Cost of Printing

Inefficient printing is expensive and aggravating. Sometimes it may even feel like your printer is constantly bleeding money. The bills can be piling up from purchasing paper, supplies, or calling for maintenance help because each service has a different cost. That's not the case when it comes to choosing SumnerOne's managed print solution.

Our approach with managed print services is to first help your business get an understanding of what you are spending on printing. In a previous blog, we mentioned that, on average, companies spend 3% annually on printing costs alone. Being aware of where that cost is coming from is the first step in understanding how to manage the total cost of your printer fleet. By analyzing your existing technology and the cost of operating and printing, SumnerOne will help you get your printing price down to a cost-per-page measurement.

This measurement will give you a clear understanding of what you are spending on printing supplies, consumables, and maintenance. Understanding the cost of printing will help your business to get a handle on your expenses and have the freedom to begin reinvesting in other important areas.

Managing your Printer Fleet Effectively

Do you feel like you have more issues with your printer than any other piece of technology in your office? Think about it. Your printer is used daily by many different people. Your employees are always printing, copying, faxing, and more. With that many different functions and people using it, your printer may need some extra attention when it comes to upkeep.

Nobody likes running into issues when it comes down to crunch time to print documents. Previously, we’ve shared the top tips for selecting the right MPS provider. One of the tips we mentioned was about selecting someone with a built-in service guarantee for your managed print solution. SumnerOne has the service guarantee you're looking for with a four-hour response time written right into the terms and conditions of our contract.

When you choose to use SumnerOne, we will also work with you to reduce the IT burden of managing your printers. Since 23% of help desk calls are printer related, we can help your support staff free up valuable time to take care of other issues. We will help your office managing your devices and supplies through real-time device management. Our award-winning service team is prepared to help you to keep your printer fleet running with maximum efficiency. You can rely on our trained service professionals to help you with your questions and issues with your devices.

Securing your Print Environment

It's not just your office and network that need security, your printers do too. SumnerOne has that covered when it comes to implementing managed print services for your office devices. Reducing security risks with printers and making sure your technology is compliant is just another way we have you covered.

We will work with you to create a securely monitored print environment and regularly scan for any new devices – aka the “rogue printer” - that may not meet security and compliance requirements. By doing so, we can ensure that all printers in your office are secure. The security of your printing is important to us, that's why we take the extra step to closely monitor your devices and mitigate any risks before they arise.

Reducing your Environmental Impact from Printing

Wasteful printing is something every office has encountered at some point or another. MPS works to keep track of the printing habits in your office to see where the areas of improvement may lie. Cutting back and getting a handle on the amount of paper you're using to print won't just relieve your finance department, it'll also help our environment. In fact, by utilizing our secure PrintFleet device monitoring software, you have the option of enrolling in PrintReleaf, program in which you neutralize your paper consumption by planting a tree for every 8,333 pages you print at not additional cost!

Through SumnerOne print services, you will be able to track printing activities within your business. An analysis of your common office printing behaviors like copy, print, and scanning activity will also be available. This will help to identify areas within your business where printing costs can be reduced and modified. Having an understanding of what is being printed and how will open the door to not only saving money, but also to helping our environment. When you understand your printing habits, it’s easier to begin making modifications, SumnerOne will help you to achieve that.

Managed Print Services with SumnerOne

Interested in learning more about how SumnerOne's will help your business through managed print services? Contact us to learn more about our free assessment of your current print environment. We will help you to better understand your true printing costs. 

Contact SumnerOne for a Free Print Assessment

Topics: Print Management, Technology, Managing Printers